Tax and accounts

What it does

Tax and accounts holds the work your accountant does each month. Tax and month-end shows one month at a glance: GST on your bills, TCS deducted by OTAs, TDS deducted by OTAs (194-O) and when GSTR-1 and GSTR-3B are due, then GST by rate, the downloads For your accountant and the Profit and loss against the same dates last year. Accounts and Day book are the books. Credit notes reduce an invoice already issued. OTA payouts matches the payout statement an OTA sends to your bookings. Budgets holds the owner’s monthly plan, and Tax settings the OTA commission rates, GST choices and Tally ledger names.

Who can use it

The owner, the accountant and managers. The Profit and loss is shown to the owner and the accountant. Only the owner changes Tax settings.

Only if your hotel has it

Credit notes need GST files. OTA payouts need OTA payout matching. Budgets need Plan ahead.

Where to find it

Sidebar → Money → Tax and accounts.

How to prepare a month for the accountant

1. Open Tax and accounts → Tax and month-end and pick the Month.
2. Read the four tiles. The due dates follow your Filing choice in Tax settings (monthly or quarterly).
3. GST by rate shows the taxable value and GST for each department and rate. Click Register for the full GST output register.
4. Under For your accountant, download the GSTR-1 data file (JSON), the GSTR-3B summary (PDF), the Tally export (Tally XML), the TCS and TDS register (Excel) or everything at once as the Month-end pack (ZIP).

How to issue a credit note

1. Open Tax and accounts → Credit notes.
2. Enter the Invoice number and click Find the invoice.
3. For each line to reduce, enter Credit (before GST). It cannot be more than Left to credit.
4. Enter Why and click Issue credit note. GST comes back at the line’s rate.

How to match an OTA payout

1. Save the OTA’s payout statement as a CSV file.
2. Open Tax and accounts → OTA payouts.
3. Pick the OTA, enter the Payout reference and Paid on, and choose the Statement (CSV).
4. Click Upload and match. The list shows how many bookings matched and how many are to check.
5. Open the OTA payout reconciliation report in Reports to see each booking.

How to set your tax and Tally details (owner)

1. Open Tax and accounts → Tax settings.
2. Enter each OTA commission (%).
3. Tick the GST choices that apply and pick Filing: Monthly or Quarterly (QRMP).
4. Enter the Company name in Tally, pick Sales vouchers (One a day or One per invoice), and open Tally ledger names to match your Tally.
5. Click Save tax settings.

Tips & good to know

• Rates and rules are as of 2026. Your accountant should confirm them before the first filing.
• Rooms up to ₹7,500 a night are 5% GST, above that 18%. Each night is checked on its own.
• A credit note is never edited once issued. Issue another if needed.
• A booking an OTA paid for is recorded as owed by the OTA until its payout is matched.

Troubleshooting

• “No invoice with that number.” → Check the number on the guest’s invoice.
• “That is more than the invoice still has at …” → Earlier credit notes already used part of that line. Credit less.
• “Some lines could not be read.” → The message names the lines. Fix them in the file and upload again. Nothing is saved until every line reads.
• “This payout is already uploaded.” → It was matched before. Open the reconciliation report.

Related features

• Finance reports
• Finance
• Payouts