This page lists every report in Money → Reports , in the same groups as the library. For each one you see what it shows, how often hotels usually use it, the files it downloads as, and what the accountant, a manager and the front desk may do with it by default. The owner always sees and downloads everything, and can change any default in Schedules and access .
What the access words mean:
See and download : open it on screen and download it.See only : open it on screen, no download.Own shifts only : a cashier sees their own drawers and nobody else’s.No : the report does not appear for that role.
Everyone can read this list. Opening a report depends on your role and your owner’s choices.
Reports need Finance reports . Some also need the Accounting module, Scheduled reports , or the module they report on (for example banquets).
Sidebar → Money → Reports . Search for a report by the name shown below.
Find the report you need under its group below.
In Reports , search for its name and open it. See Finance reports for dates, downloads and emailing it to yourself.
If your role shows No or See only and you need it, open the report card and click Ask the owner to give access .
Report What it shows How often Files Accountant Manager Front desk Daily flash (manager’s report) The day in one page: rooms, revenue by department, movement and money collected, against the month, the year and last year. Daily PDF, Excel, CSV, WhatsApp (when scheduled) See and download See and download No Night audit pack The stored PDF of each closed day: flash, ledgers, payments, exceptions and who closed it. It never changes after the close. Daily PDF See and download See and download No Daily revenue report (DRR) Revenue by department and charge line with SAC, GST rate, CGST and SGST. Daily PDF, Excel, CSV See and download See and download No Trial balance (four ledgers) The four ledgers for a day: opening, added, taken off, moved, earned and closing, with the tie checks. Daily PDF, Excel, CSV See and download See only No Day close history Every business date: closed or not, by whom, how, with revenue and money collected. Daily PDF, Excel, CSV See and download See and download No
Report What it shows How often Files Accountant Manager Front desk Arrivals Guests due to arrive, with advance paid, balance, ID status and ETA. Daily PDF, Excel, CSV No See and download See and download Departures Guests due to leave, with the bill, what is paid and what is still owed. Daily PDF, Excel, CSV No See and download See and download In-house guests with balances Guests in the house tonight, the bill so far, what is paid and who pays. Daily PDF, Excel, CSV See and download See and download See and download No-shows Arrivals who did not come, the charge kept and who it was billed to. Daily PDF, Excel, CSV See and download See and download See only Cancellations Bookings cancelled, the fee kept and the refund. Daily PDF, Excel, CSV See and download See and download See only High balance Guests in the house paying themselves who owe more than the hotel’s limit. Daily PDF, Excel, CSV See and download See and download See only Room status and out of order Rooms out of order or out of service, and the room nights they take off sale. Daily PDF, Excel, CSV No See and download See only Guest register (police) The day’s arrivals in the police register layout. Daily PDF, Excel, CSV No See and download See and download
Report What it shows How often Files Accountant Manager Front desk Cashier shift report Each cashier shift: float, cash in, UPI and card, paid out, expected and counted cash, and the difference. Every shift PDF, Excel, CSV See and download See and download Own shifts only Payments by mode Money collected by mode, day by day. Daily PDF, Excel, CSV See and download See and download No All payments Every payment, receipt and banquet payment, with reference and who took it. Any range Excel, CSV See and download See and download No Refund register Every refund, against the payment it came from. Daily PDF, Excel, CSV See and download See and download No Discounts and allowances by person Discounts, waivers and goodwill given, by person, with the limit and who approved. Daily PDF, Excel, CSV See and download See only No Voids and corrections by person Charges voided or corrected and payments voided, by person. Daily PDF, Excel, CSV See and download See only No Paid-outs (petty cash) Petty cash taken out of the drawer, with purpose and receipt. Daily PDF, Excel, CSV See and download See and download Own shifts only UPI and card settlement match UPI, card and online payments matched to what reached the bank. Daily Excel, CSV See and download No No Payment links: open and expired Payment links sent and not paid yet. Daily Excel, CSV See and download See and download See only
Report What it shows How often Files Accountant Manager Front desk Revenue by department Revenue by department, its share and last year. Daily · Monthly PDF, Excel, CSV See and download See and download No Source and channel production Room nights, revenue and ADR by where the booking came from, with commission. Weekly · Monthly PDF, Excel, CSV See and download See and download No Market segment Room nights and revenue by market segment. Monthly PDF, Excel, CSV See and download See and download No Company and travel agent production What each company and travel agent booked, was invoiced, paid and owes. Monthly PDF, Excel, CSV See and download See and download No Room type revenue Occupancy, ADR and revenue by room type. Monthly PDF, Excel, CSV See and download See and download No Rate plan report Room nights and revenue by rate plan and promo code. Monthly Excel, CSV See and download See and download No Complimentary and house use Free rooms and house use, with their value and who approved. Monthly PDF, Excel, CSV See and download See only No Occupancy and ADR by day Occupancy, ADR and RevPAR day by day, against last year. Monthly PDF, Excel, CSV See and download See and download No Pace and pickup (on the books) What is on the books for the next 90 nights, what was picked up in the last day and week, and the same point last year. Daily · Weekly Excel, CSV No See and download No Forecast: next 30 and 90 days Expected occupancy, rate and room revenue for the next 30 or 90 nights, with the weddings and functions on each date. An estimate. Weekly PDF, Excel, CSV No See and download No Lead time and length of stay How far ahead guests book and how long they stay, by your biggest sources. Monthly Excel, CSV No See and download No Direct vs OTA, and what OTAs cost What each OTA brought in and what it cost: commission, GST on commission, TCS and TDS. Monthly PDF, Excel, CSV See and download No No
Report What it shows How often Files Accountant Manager Front desk Guest ledger Every open guest bill: charges, payments, transfers and balance. Daily PDF, Excel, CSV See and download See and download No Advance deposits held Advances held for future stays and functions. Daily PDF, Excel, CSV See and download See and download No City ledger ageing What companies, agents, event hosts and OTAs owe, by age. Weekly · Monthly PDF, Excel, CSV See and download See only No Company statements A statement per company for a period: invoices, receipts and closing balance. Monthly PDF See and download See and download No OTA payout reconciliation An OTA payout statement matched booking by booking. Each payout Excel, CSV See and download No No Upstay payout statement What Upstay collected, its commission, transfers to the hotel and the balance. Monthly PDF, Excel, CSV See and download See only No
Report What it shows How often Files Accountant Manager Front desk Restaurant sales Restaurant sales charged to rooms. Daily · Monthly PDF, Excel, CSV See and download See and download No Room service and minibar Room service and minibar orders by day and by item. Daily · Monthly PDF, Excel, CSV See and download See and download No Free and cancelled food orders Food orders that were free, cancelled after the kitchen started, or reversed. Daily Excel, CSV See and download See only No Banquet revenue and function diary Functions held and booked, with food, hall, extras, GST, paid and due. Monthly PDF, Excel, CSV See and download See and download No Banquet advances and schedule Banquet bookings with their payment schedule, paid and overdue. Weekly Excel, CSV See and download See and download No Event and wedding blocks Event and wedding room blocks: blocked, picked up and what the hosts owe. Per event Excel, CSV See and download See and download No
Report What it shows How often Files Accountant Manager Front desk GST output register Output GST by SAC and rate, from stored tax lines, credit notes negative. Monthly Excel, CSV See and download No No GSTR-1 data file The month’s GSTR-1 data: B2B, B2C, credit notes, HSN/SAC and documents issued. Monthly Excel, CSV, GSTR-1 JSON See and download No No GSTR-3B summary The month’s 3B summary: outward supplies, TCS credited by OTAs, ITC Upstay knows. Monthly PDF, Excel, CSV See and download No No Invoice and credit note register Every tax invoice and credit note in number order, with gaps flagged. Monthly Excel, CSV See and download See only No TCS and TDS register TCS and TDS deducted by OTAs and companies, and TDS you owe on agent commission. Monthly · Quarterly Excel, CSV See and download No No Form C register Foreign arrivals and their Form C (Form-III) filing. Daily Excel, CSV No See and download See and download
Report What it shows How often Files Accountant Manager Front desk Profit and loss Revenue by department and the costs Upstay records, for a period. Monthly · Yearly PDF, Excel, CSV See and download No No Day book and journals Every journal entry with its lines. Any range Excel, CSV See and download See only No Account balances as of a date Every ledger account’s balance as of a date. Monthly PDF, Excel, CSV See and download No No Tally export Vouchers for Tally import, with the hotel’s ledger names. Daily · Monthly Tally XML, Excel, CSV See and download No No Budget vs actual Occupancy, rate and revenue by department against the budget the owner set. Monthly PDF, Excel, CSV See and download See only No Month-end pack The month-end files for your accountant in one ZIP. Monthly PDF, ZIP See and download No No Yearly summary The financial year month by month: occupancy, rate, revenue by department, GST, money collected and where it came from. Yearly PDF, Excel, CSV See and download No No Payroll summary The payroll runs in a month: gross, deductions, contributions and net. Monthly PDF, Excel, CSV See and download No No
Report What it shows How often Files Accountant Manager Front desk Who changed what Who changed what on bills, payments, rates and settings. On demand Excel, CSV See and download See only No Cash drawer variances Shifts whose drawer was short or over, and totals by cashier. Weekly · Monthly PDF, Excel, CSV See and download See and download No Approvals given Approvals asked for and decided, by whom and how fast. Monthly Excel, CSV See and download See only No
Wherever Excel is offered, CSV is too.
The Night audit pack is the stored PDF of a closed day. It never changes, which makes it the record to show an auditor.
Reports marked WhatsApp (when scheduled) can be sent to you by WhatsApp when your owner schedules them and WhatsApp is enabled for your hotel.
Every report reads the same closed days, so their numbers always agree with each other and with Finance home .
A report on this list is not in your library → Your role has No for it, your owner changed it, or your hotel does not have the module it needs. Tick Show the … I cannot open in Reports to see it.A download button is locked → Your role has See only for that report.